Guide to file for refund of excess TDS deposited by Deductor

It is common to deposit excess TDS some times with the dept. In such cases the Deductor can request a refund for excess TDS deposited by him in TRACES. And for that an online utility is available for the Forms type 24Q, 26Q, 27EQ and 27Q.

Points to be noted for raising refund request via TRACES

  • No outstanding against your TAN associated with the PAN of the deductor.

  • No outstanding demand against the TAN/PAN of the deductor

  • Digital Signature should be registered for Authorised Person on TRACES

  • Refund can be requested only for those OLTAS challans with unclaimed amount of greater than Rs.100/- per challan.

  • Maximum refund allowed amount will be the minimum challan balance amount in the challan history.

  • You cannot claim the credit of challans (used in refund request) in any statements.

  • All statements in which the challans has been claimed have been processed before claiming the refund for the challan.

  • PAN of deductor as per TAN Master and TRACES profile is same

Detailed guide for filing a request for refund of TDS

Step 1: Login into Traces

Step 2: Select the option of Request for Refund under Statements/Payments

Step 3: Click Proceed on the refund checklist.

Step 4: Select the type of challan for which refund is requested

  1. Refund request for challan(s) u/s 195

  2. Refund request for challan(s) u/s other than 195

Step 5: Select the reason from the drop down list for raising refund request., it will be like

  • I have made an excess payment of tax by mistake and the amount of refund claimed is not the part of tax deducted/deductible.

  • I have closed my business and there is no outstanding liability of tax deducted at source.

  • Refund due to appeal effect

  • Other

Step 6: Click on View Challan Details after entering the challan details against which refund is requested.

Step 7: Review the details shows for the challan, confirm all the check boxes and click on agree to proceed ahead with the request.

Step 8: Challans will get added to the request and click on proceed. Maximum of 5 challans can be added per request.

Step 9: Enter the bank details in which refund is requested

Step 10: Click on Proceed for submission.

Step 11: Review the summary shown on the screen for the refund request and click on Submit Request Refund. You can edit the details required by click on edit button available for specified section.

Step 12: Digitally Sign the application using the digital signature.

Step 13: Print the acknowledgment generated for Form 26B.

Step 14: Furnish this Form 26B to your Jurisdictional Assessing Officer within 14 days. Failing to do so will lead to rejection of your refund request.

Note: Refund cheque will be issued in the name of the deductor as per TRACES Profile. Refund will be sent to deductor by cheque if refund amount is more than 50,000 else it will be transferred to the bank account.

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