The GST Council has repeatedly taken measures to simplify the GST return filing process for taxpayers after the introduction of GST on 1st July’17. As part of this it, the GST Council brought in the second phase of GST, with greater simplification in multiple areas of compliance.
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A. Uploading of invoices by supplier
It refers to the uploading of invoices by suppliers. In the new GST return filing process, suppliers will have the facility to continuously upload invoices anytime during the month and the invoices uploaded will be instantly visible to the buyers.
B. Lock, Reject & Pending by buyer
Once a supplier uploads an invoice, the next step is for the buyer to lock the invoice. In this respect, the buyer has the following options:
Locking of an invoice by a buyer indicates that the buyer is accepting the transaction reported by the supplier. Only an invoice uploaded by the supplier and locked by the buyer will be eligible for claim of input tax credit by the buyer. Once a supplier uploads an invoice, buyers can lock the invoice any time before filing of the GST return for the period. Buyers who have a huge number of invoices to lock can make use of the facility of deemed locking. Under deemed locking, all invoices which are not marked as rejected or pending will be automatically locked when the buyer files the GST return for the period.
Here, an important point to note is that once an invoice is locked by a buyer, the supplier cannot make any amendments to the invoice. The supplier will need to issue a credit note or debit note to amend such invoices. And in case a buyer has wrongly locked an invoice, the invoice can be unlocked by the recipient, provided input tax credit claimed on the invoice is reversed.
Suppose example, in case the supplier has entered the GSTIN of the buyer wrongly, the invoice would appear for a taxpayer who is not the actual recipient of the supply. In such a case, the taxpayer can reject the invoice.
A buyer can mark an invoice uploaded by the supplier as pending in the following scenarios: i) The supply has not been received by the buyer ii) Invoice needs to be amended by supplier iii) The buyer is not able to decide on taking input tax credit on the invoice.
A buyer cannot avail input tax credit on invoices marked as pending.
Note: The facility to mark an invoice as pending is only available to persons filing monthly returns, and not for persons filing quarterly returns.
C. Payment of GST
The Return filing process is complete with the filing of GST return and payment of GST liability by both suppliers and buyers. As discussed every taxpayer’s eligible input tax credit will be automatically arrived at based on the invoices uploaded by their suppliers. Similarly, their GST liability will be arrived at based on the invoices uploaded by them. Hence, majority of their new GST return will be auto-populated, thus ensuring that manual effort required to file the GST Return is reduced significantly.